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Managing Students

Loka gives you a view of learners who book and attend sessions at your school.

How Learners Join Your School​

The primary way learners join is through your school's booking page:

  1. Share your booking page URL with prospective students
  2. They visit the page, browse available services and time slots
  3. They create a Loka account (or log in)
  4. They book their first lesson and complete payment
  5. The learner is automatically added to your school

Admin Panel​

Loka Creators can add learners through the admin panel under Users > Manage Learners. The learner receives a welcome email with instructions to set up their account.

Learner Seats​

Each active student requires a Learner Seat subscription:

  • A Learner Seat costs $6/month per student
  • The seat is renewed automatically when the learner pays for lessons
  • If a student stops booking lessons, their seat subscription stops as well
  • Students without an active seat cannot book new lessons
note

Learner Seats are tied to lesson payments -- you do not need to manually manage them. When a student books and pays, their seat stays active. When they stop, it naturally expires.

Viewing Student Data​

Session History​

From the Living Textbook tab on your dashboard, you can review past sessions with each student. Each session includes:

  • Canvas notes and content
  • Keywords and vocabulary captured
  • Active Recall Pairs (ARPs)
  • Correction pairs
  • Tasks assigned

Booking Information​

Session entries show:

  • Lesson date, time, and duration
  • Service type
  • Earnings from the session
  • Session status (booked, completed, cancelled, no-show)

Reviewing Progress​

Use the student's canvas history and ARP library to assess progress:

  • Look at correction trends -- are they making fewer errors over time?
  • Review keywords -- what vocabulary have they been learning?
  • Check session frequency -- are they booking regularly?